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How & When to use Blind Courtesy Copy (BCC)

Your email address is like a phone number.

You would not hand out someone’s phone number without their permission, so you should not give their email address out without permission.

Some individuals have expressed that using BCC is not polite, however, it is supposed to be used to protect individuals’ email addresses and information. In today’s world where SPAM is a real threat, using BCC is an emailing best practice. Before you send out your email here is a good rule to follow. If the email is going to a large number of people … use BCC! If the email is going to a small number of people where everyone needs to know who is receiving the email then just simply use the “To:” or “CC:” fields.

In lieu of BCC when creating emails, you can create a “group” of contacts. Using a generic term such as “Sales Team” or “Vendors” lets people know who else has received the message without revealing names or address information. Simply select the groups’ address that you want to send a message to and everyone will receive the message with that group name, yet no individual addresses will appear on each message except that of the sender and the group name.

Together we can all help deter SPAM and internet scams by using these email best practices. Some people are just not aware that they should be using the BCC field. Feel free to nonchalantly forward this blog so that they can be better informed.

Garner IT Consulting is here to help you with all your computer needs. Feel free to check out our blog on Email Etiquette for more information. You don’t want your email address getting into the wrong hands!

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